Kan DoSettings
Settings Reference
Every tab and every option in Settings, on one page, with a pointer to the guide that explains it.
Settings opens from the gear at the top of the sidebar on iPhone, iPad, and Vision Pro, or from Kan Do ▸ Settings… (⌘,) on the Mac. It has six tabs: Appearance, Typography, Sync, Import, About, and, on the Mac only, Connector.
Appearance
The Appearance tab is a menu of six pages. Tap a page to open it; the back arrow returns to the menu.
Look & Theme
| Option | Values | Guide |
|---|---|---|
| Appearance | System, Light, Dark | Appearance |
| Option | Values |
|---|---|
| Theme | Multicolor, Ocean, Forest, Sunset |
| App Icon (iPhone, iPad) | Classic, Blue, Midnight, Navy, Indigo, Plum, Slate, Check Gradient, Check Stripes, Check Neon, Board Blue, Board Neon, Board Teal, Board Pink |
| Colors | Multicolor, Single Color (with a swatch grid) |
Sidebar
| Option | Values | Guide |
|---|---|---|
| Hide Counts in Library | on/off | Smart Lists |
| Show Task Counts for Spaces | on/off, off by default | Spaces and Projects |
| Show Task Counts for Projects | on/off, off by default | Spaces and Projects |
Sidebar Smart Lists: toggles for Inbox, Today, Upcoming, Flagged, Calendar, Smart Lists, Tags.
Built-in Lists
| Option | Values | Guide |
|---|---|---|
| Inbox, Today, Upcoming, Flagged, Calendar | Name, icon, color; Reset to Default | Smart Lists |
| Reset All to Default | restores every stock look |
Sidebar Appearance
| Option | Values | Guide |
|---|---|---|
| Show Section Titles | on/off, on by default | Spaces and Projects |
| Show Space Chevrons | on/off, on by default | Spaces and Projects |
| Divider Style | Line, Blank Space | Spaces and Projects |
Sidebar Order: reorder the Spaces, Smart Lists, and Tags sections.
Boards & Lists
| Option | Values | Guide |
|---|---|---|
| Default View | Kanban, List | List View |
| Hide Column Counts | on/off | Boards and Columns |
| Unsorted Column | Far Right (default) or Far Left: where every board's Unsorted column sits. Changing it moves the column right away | Boards and Columns |
| Tapping Blank Column Space | Dismiss Current Note (default), Create New Task | Boards and Columns |
| New Board Columns | Column names, separated by commas, that every new board starts with (for example Backlog, Active, Done). Empty (default) makes a blank board | Spaces and Projects |
Tasks
| Option | Values | Guide |
|---|---|---|
| Subtasks | on/off | Tasks and Cards |
| Show Subtasks Under Tasks | on/off, off by default. Lists each task's subtasks under its card or row | Tasks and Cards |
| Task Comments | on/off, off by default | Tasks and Cards |
| Newest Comments First | on/off, off by default. Puts the latest comment at the top | Tasks and Cards |
| Always Show Task Details | on/off | Mac only. Keeps priority, dates, tags, and links open in a column beside the note |
| Task Completion | Keep on Board, Move to Archive | Archive |
| Delete Archived Tasks | Never (default), After 30 Days, After 90 Days, After 1 Year: removes tasks that have been in the archive that long, on all your devices. This device keeps them in Recently Deleted for another 30 days | Archive |
| Tasks with + Button | Unsorted Column, First Column | Boards and Columns |
| Images in Notes | Cards, Larger Previews | Cover Images and Attachments |
Today & Calendar
| Option | Values | Guide |
|---|---|---|
| Day Ends At | Midnight (default), 1 AM … 6 AM: when Today rolls over to the next day | Smart Lists |
| Calendar Opens In | Last Used, Week, Month, Scheduled | Calendar |
| Calendar Events | Show Calendar Events on/off (off by default), then a checkbox per calendar | Calendar |
Launch & Alerts
| Option | Values | Guide |
|---|---|---|
| Open at Launch | Last Viewed, Main Navigation, a smart list, a project | Appearance |
| Badge Icon with Overdue Tasks | on/off, off by default | Reminders |
| Alert Until Done Reminds | Every 30 Minutes, Every Hour, Every 3 Hours, Every Day | Reminders |
Typography
| Group | Options |
|---|---|
| Fonts | Text Font (System, Serif, Rounded), Custom Font (Choose Font…), Code Font (SF Mono, Menlo, Courier, JetBrains Mono, JetBrains Mono Extra Light), Default Text Style (Title, Heading, Subheading, Body) |
| Widgets | Widget Text Size 80–160% |
| Layout | Zoom, Navigation Size, Space Size, Project Size, Project Line Height, Smart List Size, Smart List Line Height, Tag Size, Tag Line Height, Note Card, Card Subtitle, Card Icons, Column Width, Column Icons, Header Size, Note Size, Code Size, Line Height, Line Width, Paragraph Spacing, Paragraph Indent, Restore Editor Defaults |
Details and ranges are on Typography and Layout.
Sync
| Option | What it does | Guide |
|---|---|---|
| iCloud Sync | Turns sync on or off. Takes effect after a restart | iCloud Sync |
| Status | iCloud Account, State, Last Push, Last Received, Last Sent, Sync Problem, Recent Activity | iCloud Sync |
| Diagnostics (Mac) | Recorded Exceptions count, with Reveal, Copy, and Clear for the exception log | iCloud Sync |
| Merge Duplicate Copies | Appears when hidden duplicates are detected | Backups and Recovery |
| Sync Now | Saves pending edits immediately | iCloud Sync |
| Re-upload All Data | Schedules a safe re-upload from this device | Backups and Recovery |
| Re-download from iCloud | Replaces this device's data with iCloud's copy on next launch | Backups and Recovery |
| Local Backup | Shows when the last daily snapshot was taken | Backups and Recovery |
| Recover Older Boards / Recover Earlier Database | Advanced recovery, shown only when an older database exists | Backups and Recovery |
Import
| Option | What it does |
|---|---|
| Import from Reminders… | Requests Reminders access and starts an import |
| Import From | The Reminders list to copy |
| Import To | Inbox, Existing Project (with Project and Column pickers and New Column…), or New Project (with a Space picker) |
Details on Import and Export.
Connector (Mac only)
Labelled AI Assistants (MCP). Setup sections for Claude Code, Claude Desktop & Cowork, ChatGPT / Codex, and Other MCP Clients, each with a copy button, plus Notes with the tool's path. See AI Assistants (MCP).
About
The app icon in use, the version and build number, and two links: Questions or Feedback opens the support page at kandotasks.app, and kandotasks.app opens the site itself, where the guides and release notes live.
Settings that live elsewhere
Some per-project and per-list choices aren't in Settings:
| Choice | Where |
|---|---|
| Kanban or List for one project | Project Settings menu, first item |
| Cover image style for one project | Project Settings ▸ Cover Images |
| Task Completion for one project | Project Settings ▸ Task Completion |
| Sort By and Filter by Tag | Each column's … menu, each list's Sort and Filter menu |
| Group by Time | Today's Sort and Filter menu |
| Widget list and + destination | Edit Widget on the Home Screen or desktop |
Which settings sync
Most of Settings is per device. The exceptions that follow you through iCloud are your custom smart lists (through key-value storage) and per-project cover image styles. Everything else, including typography, theme, and Task Completion, is chosen on each device.